The i9 list of acceptable documents is a crucial component in the employment verification process in the United States. This list outlines the types of identification that employers must collect from their employees to ensure compliance with the federal government’s Form I-9 requirements. Adhering to this list is essential for employers to avoid penalties and maintain legal compliance.
The i9 list of acceptable documents is designed to verify the identity and employment authorization of individuals. It includes a variety of documents that can be presented by employees, such as:
1. U.S. Passport: This document serves as proof of identity and citizenship.
2. Driver’s License or State ID Card: These documents are acceptable if they contain a photograph, expiration date, and are issued by a state government.
3. Social Security Card: This card verifies the employee’s Social Security number.
4. Birth Certificate: A certified copy of a birth certificate issued by a government entity is acceptable for proof of identity.
5. Permanent Resident Card (Green Card): This document proves that the employee is a lawful permanent resident of the United States.
6. Employment Authorization Document (EAD): This document is issued to individuals authorized to work in the United States.
7. Passport from a country other than the United States with a visa that allows employment: This document is acceptable if it contains a photograph, expiration date, and visa allowing employment.
8. Foreign passport with an I-94 Arrival/Departure Record: This document is acceptable if it contains a photograph, expiration date, and the I-94 number.
9. I-766 Employment Authorization Document (EAD) for individuals under the age of 14: This document is acceptable for individuals under the age of 14 who are authorized to work in the United States.
10. I-551 Alien Registration Receipt Card: This document is acceptable for proof of lawful permanent resident status.
It is important for employers to be aware of the specific requirements for each document on the i9 list of acceptable documents. For example, some documents, such as driver’s licenses or state ID cards, must be issued by a state government and contain a photograph, expiration date, and a serial number. Additionally, employers must ensure that the documents presented by employees are valid and have not expired.
To ensure compliance with the i9 process, employers should:
1. Review the i9 list of acceptable documents to understand the types of identification that can be used.
2. Collect the required documentation from employees within the first three days of employment.
3. Complete the Form I-9 accurately and legibly, following the instructions provided by the U.S. Citizenship and Immigration Services (USCIS).
4. Retain the completed Form I-9 for a minimum of three years after the date of hire, or one year after the date of termination, whichever is later.
By adhering to the i9 list of acceptable documents and following the proper procedures, employers can help ensure legal compliance and avoid potential penalties associated with employment verification.
